Here’s why we need your help

Our team is expanding, and so is our real estate footprint! We are looking for an Office Manager to oversee general office operations at our company headquarters and support Recovery.com’s employees, candidates, partners, clients, and guests while cultivating company culture and a positive work environment.

Work Location

This role is required to be in office 5 days a week. Flexibility to work from home occasionally.

How you know you’re being successful

• Employees and guests all feel welcome and have a positive experience in the Madison office space
• Our organizational operations make the most of company investment into our office space, policies and procedures, and employee well-being
• We have great relationships with facility-related vendors, while still getting things done.

We’ll expect you to do things like these:

• Oversee day-to-day activities of the office, responding to requests and questions, providing resources and solutions
• Manage company and employee travel and expenses
• Manage office administrative tasks, including procuring and stocking snacks and supplies
• Nurture a positive, pleasant environment not only in demeanor, but also by maintaining the appearance of common areas (cleanliness, decor, etc)
• Support the People Operations team in organizing employee engagement activities, such as company retreats, holiday and summer parties, food for team lunches, etc.
• Coordinate office technology including ordering computers and virtual meeting set-up
• Manage office security, moves, and changes to furniture arrangements
• Manage vendor relationships (e.g., cleaning, maintenance, delivery services)
• Maintain security at the office by managing access and ensuring the space is open and locked to appropriate people
• Assist with special projects

Required Qualifications

• 5+ years experience in office administration, office management, or equivalent experience
• Tech Savvy and excellent computer skills, including a high degree of proficiency in G-Suite, Microsoft Office, and an aptitude to learn new software
• Able to maintain confidentiality

What we think will improve your chances of success:

• Excellent professional communication and etiquette skills - you are frequently the point of contact for all levels of the company and all kinds of guests and visitors
• Experience in event planning and logistics
• Strong people skills with a penchant for hospitality and positive attitude
• Experienced in a start-up environment
• Familiarity with both Windows and Mac operating systems
• Self-starter: proactive to identify needs and meet them
• Highly administrative, detail-oriented, and able to adapt to changing workloads and priorities

Travel Expectations

Twice a year for company gatherings. As a part of the planning team, you may occasionally need to travel some extra days in order to help prepare for and clean up after these activities.

Compensation

The base salary range for this position is $45,000 to $50,000/year, plus eligible benefits. Compensation may be adjusted based on tenure and experience

Equity Options

In addition to your cash compensation, you will receive options to buy stock in Recovery.com at a set strike price. These options will vest on a four-year schedule and present an exciting opportunity to benefit from the upside of our company’s growth.

Dane County Housing Stipend

We strongly value in-person work and collaboration, so for full-time employees residing in Dane County, we offer a housing stipend of $689/month in addition to your salary ($8,268/yr; half of the Fair Market Value of a 2BR apartment in Madison according to rentdata.org).

Company Bonus Program

An additional 10% of base earnings paid out quarterly when the company meets its revenue target.

Estimated first year compensation: $53,268 - $63,268 (inclusive of Dane County Stipend and Company Bonus Program)

Benefits and Perks

This role is eligible for the following benefits and perks:

• Medical, Dental, and Vision Insurance (100% of premiums paid for employees, 50% of premiums paid for dependents)
• Short- and long-term disability and basic life insurance
• 401K (100% company match up to 3% and 50% on the next 2%)
• Paid time off, paid holidays, and leaves of absence
• Education Assistance (for educational coursework directly related to your role)
• Flexible hybrid and work-from-home policy

Equal Opportunity Statement

Recovery.com is an equal opportunity employer committed to diversity and creating an inclusive environment for all our employees. We welcome applicants regardless of ethnic origin, national origin, veteran status, gender identity, race, religious beliefs, disability, sexual orientation, age, or any other protected characteristic. We value the talents of individuals from all backgrounds and actively seek a diverse workforce.

Our mission is to provide a fair and inclusive recruitment process for everyone, and reasonable accommodations are available to any applicant who may need them. Please reach out to request accommodations; we’d be happy to chat!

About Recovery.com

Each year, 90% of people who need addiction treatment don’t receive it. One of the major reasons is the difficulty in finding a treatment provider, and as people increasingly turn to the internet over family, friends, or medical professionals to find care, Recovery.com (RehabPath) is making a difference in thousands of people’s lives by providing a comprehensive, user-friendly resource for finding addiction and mental health treatment.

Launched in 2017, Recovery.com is a late-stage startup based in Madison, WI, on a mission to be the the most trusted online resource for connecting patients and mental health providers. We are rapidly growing and profitable, and looking to aggressively capture the market opportunity as we scale to $100M ARR over the next 4 years.

Our core values aren’t just words to us! They define who we are and how we work. People who are successful at Recovery.com:

• Regularly show compassion and empathy for customers, patients, and fellow colleagues
• Display vulnerability by demonstrating authenticity with themselves and encouraging it in others
• Strive for growth and humbly seek to improve in all aspects of work
• Demonstrate joy and a positive attitude in every interaction, from office conversations to solving difficult problems
• Exhibit accountability by not only fulfilling their own responsibilities, but helping others in their work as well
• Embrace creativity by testing the norms and being open to new ideas